T&T Associate - Office Administrator - TH

Work you will do

• To oversee reception duties, and ensure reception operates with minimum interruption
• To oversee administrative function
• Attend to call (minor)
• Assist any clerical or administrative tasks as assigned

Office facilities

• To ensure office facilities are always at good working condition includes Photocopier, Door Access Device, Pantry, etc.
• To always ensure sufficient office supplies at all times includes stationary, office grocery and beverages

Office Cleanliness

• To manage tea-lady and ensure office cleanliness is maintained
• To liaise with building facilities management office on overall cleanliness of the compound.
• To attend to office needs and repairs and upkeep of office.

Office Security & Safety

• Oversea the security and safety measures in the office
• To undertake responsibility as Floor Warden and act according to requirement of building security measures.

Office Support

• To manage and prepare office access cards for new joiners, resigned staff, and visitors. To coordinate with Thailand ICS team with all issued cards since they are the one who records all staff cards.
• To coordinate with the Finance team on office payment processes and raise PO in Aliba system for all office bills/expenses.
• To manage – Messenger / DHL / Other deliveries
• Coordinator – Office activities
• Any other duties etc.

Requirements

• Should possess a minimum Diploma / Private Secretarial Certificate.
• 2-3 years of working experience.
• Proven ability to handle confidential and sensitive materials and critical assignments in a professional manner.
• Independent, meticulous and maintain high level of professionalism.
• Mature, responsible, and hard-working with pleasant personality
• Able to priorities and multi-task.
• Resourceful and well-organized.
• Highly proficient in Microsoft Office/Microsoft Excel and Power Point. (strong proficiency in Microsoft Excel and Power Point will be highly advantageous)
• Excellent communication skills, both verbal and written.
• Able to commence within short notice will be desirable.