Personal Assistant to Founder

About the Role

Looking for a PA to support the founder across several companies and personal matters.

Responsibilities

• Inbox triage, drafting replies, flagging urgent matters
• Diary and scheduling across several companies and time zones
• Drafting, formatting and proofreading documents, letters and reports
• Maintaining organised digital filing
• Liaison with accountants, suppliers, landlords, banks and other third parties
• Collecting and filing invoices and receipts, chasing payments, preparing expense summaries
• Sourcing and shortlisting service providers (accountants, lawyers, agents), including preliminary calls
• Research on suppliers, pricing and options, returning with recommendations
• Personal diary and appointments
• Travel arrangements: flights, hotels, transfers, itineraries, visas
• Household administration: utilities, subscriptions, renewals, contractors
• Sourcing and ordering items, arranging deliveries and returns
• Tracking key dates, renewals and deadlines

Terms

Independent contractor, through our Hong Kong or Singapore entity. Employment is not available for this role. You invoice monthly and account for your own tax.

Qualifications

• Fluency in English, with exceptional verbal and written communication skills
• Organisation as a reflex
• Technical fluency
• Judgement and initiative
• Speed

Bonus

• Fluency with AI tools, particularly Claude, in real workflows.
• A commercial background — accounting, finance, marketing, operations.
• Fluency in another language, particularly Mandarin.