Project Assistant

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required.

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Project Manager and direct supervision of the National Project Officer, the Project Assistant will be responsible for supporting the field-level implementation coordination and monitoring of activities under the Project “Advancing Stabilization, Recovery and Resilience in Thailand’s Eastern Border Areas, with a focus on community enhancement, skills development and economic recovery in targeted provinces.

The project aims to support stabilization, socioeconomic recovery and longer-term resilience in communities in Thailand’s eastern border areas, working in close coordination with relevant national, provincial and local authorities. Its priority interventions focus on community enhancement, skills development and economic recovery, complementing existing government initiatives and local development priorities.

The Project Assistant will support filed-level coordination, community engagement, implementation monitoring and operational follow-up in targeted provinces to facilitate the effective and timely delivery of project activities.

RESPONSIBILITIES

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
• Organise meetings, workshops and training sessions.
• Respond to general information requests and inquiries. Set up and maintain files/records.
• Perform such other relevant duties as maybe assigned.

QUALIFICATIONS

Required Qualifications and Experience

Education

• Bachelor’s degree in development studies, social sciences, community development, public administration, economics, international relations, project management or a related field from an accredited academic institution with two years of relevant professional experience; or,
• High School diploma with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• Good organizational and coordination skills, with the ability to support the implementation of multiple project activities and meet established deadlines.
• Good interpersonal and communication skills, including the ability to engage effectively with government authorities, local communities, implementing partners and other stakeholders.
• Ability to support filed-level activities, community consultations, site visits and coordination with relevant provincial and local authorities.
• Knowledge of community development, livelihoods, socioeconom