Project Assistant

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Project Manager and direct supervision of the National Project Officer, the Project Assistant will provide administrative, logistical and operational support to the implementation of the Project “Advancing Stabilization, Recovery and Resilience in Thailand’s Eastern Border Areas, with a focus on community enhancement, skills development and economic recovery in targeted provinces.

The project aims to support stabilization, socioeconomic recovery and longer-term resilience in communities in Thailand’s eastern border areas, working in close coordination with relevant national, provincial and local authorities. Its priority interventions focus on community enhancement, skills development and economic recovery, complementing existing government initiatives and local development priorities.

The Project Assistant will support the day-to-day administrative and logistical arrangements for project activities, maintain project records and documentation, assist with procurement and financial documentation, and support activity monitoring and reporting to facilitate the timely and efficient implementation of project activities in targeted provinces.

RESPONSIBILITIES

• Provide general/clerical assistance in the implementation of project activities.
• Retrieve, compile, summarise, and present information/data on specific project topics.
• Assist in monitoring budget and updating budget related information.
• Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
• Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
• Support the organisation of meetings, workshops and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Perform such other relevant duties as may be assigned.

QUALIFICATIONS

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with one years of relevant professional experience; or,
• High School diploma with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations (UN) agencies and non-governmental organisations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• Good organizational and time management skills, with the ability to support multiple tasks, maintain accurate records and meet established deadlines.
• Good interpersonal skills, with the ability to work effectively with project team members, government counterparts, implementing partners and other stakeholders.
• Ability to provide administrative and logistical support for project activities, including meetings, workshkps, training sessions, field visits and community-level activities.
• Good documentation and record-keeping skills, including mainta