Accounting Officer

JOB SUMMARY

The Accounting Officer reports to the Assistant Accounting Manager and is responsible for preparing and assisting the manager with day‑to‑day accounting tasks. The role includes maintaining cash controls, providing administrative support to the accounting department, managing purchasing activities, and maintaining accounts payable. The Accounting Officer also handles and supervises all organizational expense accounts, codes and enters expense invoices into the system, and provides accounting and administrative support to external audit teams.

JOB SPECIFIC TASKS

• Assist in financial close process.
• Assist in preparation of financial statements and internal reports.
• Prepare and reconcile bank statements.
• Maintain the purchase order system.
• Ensure data is entered into the system.
• Ensure transactions are properly recorded and entered into the computerized accounting system.
• Assist with the annual audit.
• Maintain the computerized accounting system.
• Maintain financial files and records.
• Provide information and data entry preparation within the cutoff date and follow up outstanding invoices and clean up within a timely manner.
• Process monthly tax submission for VAT and Withholding Tax.
• Ensure that Withholding Tax and Value Added Tax filing include account reconcile.
• Handle general administrative duties and assist in ad-hoc duties from time to time.

Main Activities

• Processes supplier invoices.
• Supervise and update accounts payable records.
• Supervise reconciliation of vendor accounts and their balances.
• Maintain and update all vendor and customers databases with correct balances.
• Check and verify vendor bills before making payment advice.
• To process wire transfers for all accounts due and handle reconciliation of payments.
• To correspond with vendors and respond to any queries.
• Prepare journal summaries.
• Reconcile the accounts receivable.
• Compile source documents.
• Issue receipts.

COMPETENCIES, BASIC SKILLS, PERSONAL CHARACTERISTICS KNOWLEDGE, SKILLS AND ABILITIES

• Know about the relevant computer applications.
• Accounts payable and accounts receivables.
• Have knowledge of general accounting procedures.
• Proficient in data entry and management.

Skills

• Supervisory skills.
• Team building.
• Accounting and bookkeeping skills.
• Analytical and problem-solving skills.
• Decision making skills.
• Computer skills including the ability to operate computerized accounting, spreadsheet, time management skills.

Personal Attributes

• Be honest and trust worthy.
• Be respectful possess cultural awareness and sensitivity.
• Be flexible.
• Demonstrate sound work ethics.