Site Supervisor

Position Description

• Manage the delivery of construction projects for turnkey and consultancy projects.
• Manage work as a site leader.
• Set targets, monitor progress and make critical decisions as to how to deliver projects on time and to meet clients expectations.
• Report all assigned task status to the project manager

Qualifications

• Bachelor of interior design, construction management or engineering
• Experience in interior construction or related field of at least 7 years
• Minimum 10 years experience in general or administration management

Knowledge, Skills, and Abilities

• Microsoft Project
• Organization & Communication skills
• Documentation and reporting skills
• Ability to meet timelines and work under time pressure
• Knowledge of mechanical and electrical systems
• Computer skills
• Service minded
• Good spoken and written English
• Capabilities to use AI including LLMs and Generative AI

Responsibilities:

A Project Setup

• Assist designers or other staff for site measurement and obtain additional relevant information of the existing building design
• Attend internal meetings with the M&E designer and project designers for project planning
• Request a copy the of building plan and fitout guide from the Marketing Manager
• Confirm working hours for building construction
• Organize internal site meetings with dwp staff each morning to summarize any problems and find solutions
• Review the fitout guide from the building owner

B Project Costing

• Maintain constant control of turnkey project costs with regular reviews and update budget / variations with quantity surveyor as when they are instructed / confirmed by client
• Monitoring and managing site work follow the priced Variation Requests to Client and obtain sign-off / do not permit additional works to be undertaken without Client signed Variation Request.

C Project Management

• Request all subcontractors and suppliers to submit a list of workers on the site for the building management
• Coordinate with the project designers to revise drawing for variations and construction and send to suppliers or subcontractors to prepare BOQ & quotations (if any cost). Submit variation costs to the client for approval. (form)
• Prepare project documents, file correspondence with client’s, supplier, sub-contractors/and building manager
• Set the objective of all tasks needed to start and complete the project
• Prepare schedule of logistics for the project to submit to the building management
• Prepare documents for any statutory requirements of the project including those of other consultants
• Monitoring and report to Project Director for any additional requirement of the resources, assigns responsibilities, set deadlines, costs and contingency plans
• Inform finance & accounting department about applications for refund of the guarantee and deposit from the building Management
• Attend internal meetings with the interior designer and M&E consultant to clarify details of the design including any issues related to technical aspects and practicality of drawings before starting on site
• Report to Project Manager to coordinate with dwp finance department to arrange building deposits and prepare a review and other charges by the building
• Prepare weekly reports for the client including the date of practical completion of construction at the site review delivery times of furniture and equipment. Use Microsoft Project
• Coordinate with the building management and request access to passenger & service lifts
• Inspect and implement quality control for all of M&E and interior construction works on site for the period of the project
• Attend a formal hand over of the site from the building management and take minutes of meeting and record site conditions
• Supervise the site to inspect the construction and furniture installation, ensure compliance with the design specifications
• Attend the meeting organized by the site coordinator with other internal departments concerned to evaluate the success of the project and suggest process improvements and control for the future projects
• Attend all major meetings with the client and collect any additional requirements, in accordance with contract documents including additional work, variation and cancellation of works
• Verify and accept quantity and quality M&E work, furniture and construction works by issuing certificates of payment (COP) for payment to subcontractors and suppliers
• Prepare a daily report for the project director to monitor progress and quality of work and any problems on site. Determine that the work is proceeding in accordance with contract documents
• Maintain a register of materials brought to the site, control their quantities and discrepancies (sign the necessary acknowledgement receipts, supplier and subcontractor documents)
• Prepare final programme of logistics including material of interior construction, furniture built – in, loose furniture and M&E works for the building
• Hand over the works from subcontractors and suppliers
• verify the practical completion and final defect list with date of completion and report to project manager to provide to finance & accounting department in order to bill the client
• Record all change of orders in the register
• Monitoring and control the quality and quantity of materials and furnitures for works completion including M&E testing
• Consolidate final as-built drawing documentation to submit to client
• Coordinate with the designer to clarify details of the design relating to drawing modification, technical specifications and others related documents issued to the contractors and suppliers
• Coordinate with the designer, suppliers and subcontractors to prepare the fitout manual, warranty period of materials, furniture and mechanical. Submit to the client
• Attend site meetings as necessary
• Prepare schedules, charts, reports and cost summaries necessary for the orderly administration of the project for the client’s review and approval. Set & check the project structure & master schedule