Assistant Workplace Manager

Position Summary

Supports daily operations of corporate office or facility environments in Thailand, ensuring a safe, efficient, and positive workplace experience for employees and visitors.

Works closely with the Workplace Manager to coordinate facilities services, vendor relationships, space planning, and front-of-house operations.

Key Responsibilities

• Oversees daily facility operations including maintenance requests, cleaning schedules, and office supply management.
• Serves as point of contact for employee workplace concerns and escalations.
• Coordinates with local vendors and contractors for repairs, inspections, and service delivery.
• Assists in managing workplace operations budgets, tracking expenses, and processing invoices.
• Supports space planning and move/add/change (MAC) activities.
• Helps implement health, safety, and emergency preparedness procedures in line with Thai labor and safety regulations.
• Assists with onboarding new employees, including workplace orientation and access provisioning.
• Maintains relationships with building management and property teams.
• Supports events, meetings, and reservation systems for shared spaces.
• Monitors workplace technology such as badge access, conference room systems, and visitor management platforms.
• Contributes to sustainability initiatives and workplace experience programs.
• Prepares reports on facility performance, occupancy, and service metrics.
• Liaises with local authorities or building compliance teams as needed (e.g., fire safety certifications common in Thailand).

Qualifications

• Bachelor's degree in business administration, facilities management, hospitality, or related field, or equivalent practical experience.
• 5-6 years of experience in facilities, workplace services, hospitality, or office administration.
• Fluency in Thai required; proficiency in English (written and spoken) typically preferred for coordination with regional/global teams.
• Proficiency in Microsoft Office and workplace management software.
• Strong organizational, multitasking, and interpersonal skills.
• Customer-service orientation and problem-solving mindset.
• Ability to respond to urgent facility issues outside standard business hours.

Working Conditions

On-site role based in a corporate office, campus, or mixed-use facility in Thailand.

May require occasional evening or weekend availability depending on business needs.