Assistant, HR

Human Resources

• Serve as the primary point of contact for all employees and management regarding administrative and HR-related support.
• Perform daily clerical tasks including document handling, supply procurement, travel arrangements, expense reimbursements, and employee services.
• Coordinate the onboarding process by preparing new employee kits (e.g., stationery, uniforms, ID cards, and etc.).
• Monitor time attendance and overtime data via HRMS.
• Maintain an organized filing system for confidential and critical company documents.
• Collaborate closely with the HRBP Manager on various administrative and HR initiatives.
• Support payroll processing and assist with ad-hoc HR projects as needed.
• Carry out additional tasks as assigned by management.
• Organize yearly and monthly events that promote staff engagement.

Procurement & Office Management

• Prepare and manage Purchase Requisitions (PR) and Purchase Orders (PO).
• Monitor and replenish office supplies regularly.
• Source and evaluate new vendors to compare pricing and ensure cost-effectiveness.
• Conduct regular checks of office assets and equipment.
• Coordinate annual vendor performance evaluations.

Compliance & Quality Management

• Ensure alignment with company policies and support initiatives related to quality management systems, workplace safety, and occupational health (e.g., ISO, OHSAS).
• Contribute to the achievement of organizational goals regarding environmental, health, and safety.

Qualifications

• Bachelor's degree in any field.
• At least 1–3 years of experience in HR or Procurement & Office Management.
• Experienced with Microsoft Office and ERP system.
• Excellent interpersonal skills, strong attention to detail, team-oriented, and hands-on.
• Attention to detail and accuracy.
• Ability to work well under pressure.
• Good command of English in both oral and written communication.