Event Management Agency for the Fundraising Event and Exhibition “Facing the Elephant Crisis: Elephants Survive, People Thrive”

About the Company

The World Wide Fund for Nature (WWF) is an international conservation organization. WWF began conservation work in Thailand in 1995 and established an office in 1999. WWF Foundation in Thailand was registered on 18 July 2017 to support and expand conservation work, including wild elephant conservation, tiger recovery, freshwater management, and biodiversity conservation.

About the Role

Procurement of an event management agency to plan, design and implement a turnkey fundraising event and exhibition titled “Facing the Elephant Crisis: Elephants Survive, People Thrive” to support the conservation work of WWF Thailand. The event will be held at The Forestias from 21 November – 6 December 2026 and will feature papier-mâché elephant installations, creative exhibitions, public engagement activities, workshops, fundraising activities and communications initiatives.

Objectives

• Raise public awareness of the situation of wild elephants in Thailand and human-elephant conflict
• Encourage participation by the public, youth, private sector and civil society in wild elephant conservation
• Raise funds to support WWF Foundation’s conservation work
• Strengthen WWF’s public profile and organizational brand awareness
• Create an environmental learning space through creative activities and experiential exhibitions

Responsibilities

• Plan, design and implement the project as a turnkey event covering creative concept, communications, exhibition design, production and installation, and visitor engagement
• Coordinate with WWF and partners throughout planning, production and on-site delivery
• Provide photo and video documentation and media coverage monitoring and reporting

Creative Concept Development

• Develop creative concept and event theme
• Create key visual, mood & tone, and storytelling framework
• Design visitor journey and user experience
• Design learning and engagement experiences
• Propose activities linked to fundraising and conservation support
• Provide additional creative ideas to increase awareness, participation and fundraising impact

Communications and Public Engagement

• Prepare and implement a communications strategy and plan before, during and after the event
• Plan and execute online campaign and social media campaign
• Manage media relations and press outreach
• Create content for online platforms and coordinate with influencers/KOLs and content creators
• Deliver online and on-site public engagement activities
• Monitor media coverage and report results
• If the agency can propose influencers or KOLs without additional cost, this will be considered an advantage

Key Messages

• Main Messages

• Elephants survive, people thrive
• Conservation is not only about wildlife; it is about the quality of life of people and nature that are deeply connected
• Everyone can be part of the solution to reduce human-elephant conflict

• Supporting Messages

• Forest restoration and wildlife corridors
• Sustainable coexistence between people and wildlife
• Support for rangers and local communities
• The role of businesses and the public in conservation

Exhibition Design, Production, and Installation

• Design and install the papier-mâché elephant display area, arranged to be visually attractive and photo-friendly
• Develop ways to connect the exhibition with fundraising activities or artwork auctions
• Design exhibition zones covering the situation of wild elephants in Thailand, human-elephant conflict, conservation and coexistence solutions, WWF’s conservation work and impact, and a learning space for children and families
• Include interactive or digital experiences where applicable

Activity and Workshop Zone

• Plan activities for families and youth
• Organize art and environmental workshops
• Develop CSR activities for corporate partners
• Set up donation activities and fundraising mechanisms