Conference Production

About the Role

You will oversee all aspects of events, from concept to execution, ensuring timelines are met, and that each event exceeds expectations. For virtual events, you will be responsible for both production and marketing; for in-person events, you will be responsible for either production or marketing. You can let us know your preference during the interview for Conference Production or Conference Marketing Specialist role.

Responsibilities

• Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges
• Value proposition Creation: Discuss valid topics with the chair and write and deliver event briefs for the marketing and editorial teams
• Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates and schedule the presentation timing for all slots
• Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, and speakers to create advocacy for our events
• Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions
• Budget Preparation and Tracking: Prepare budget forecast before the event and update the budget regularly to check the potential profit and loss
• Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly
• Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved
• Team Coordination: Coordinate with editorial, marketing, and live session teams and monitor editorial progress on abstract processing and abstract book preparation
• Oversee live streaming of virtual events to ensure the smooth operation of live sessions
• Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution to meet customer expectations
• Recognize work processes and/or outcomes that are negatively impacting the project, own the issue and take action to address deficiencies by identifying resolutions and notifying the appropriate manager

Qualifications

• Master's degree or above in any subject
• Experience in the conference industry is preferred
• Are curious about people and love to speak, build and nurture relations
• Capable of handling multiple projects and articulate common objectives for the teams to follow
• Excellent online call etiquette and written communication skills
• International travel and confidence in face-to-face networking
• Proven ability to work well in a team but also initiative to work on your own

About the Company

Headquartered in Basel, Switzerland, MDPI is one of the world's leading open access publishers with a current portfolio of more than 500 journals in all scientific disciplines. Our goal is to empower researchers to share their findings openly and widely, making knowledge accessible to all. To date, more than 4.4 million researchers have published their results in MDPI journals. The editorial process is overseen by a large network of dedicated reviewers and editors and supported by more than 8000 colleagues in 22 offices across 13 countries. MDPI currently works with close to 1000 academic institutions and more than 180 scientific societies worldwide, which benefit from a wide range of our services and products.