Document Controller

About the Role

Manage and control all project documentation throughout the project lifecycle, including engineering, construction, quality, HSE, commercial and other project-related documents.

Responsibilities

• Receive, register, distribute, file and archive incoming and outgoing documents, ensuring all documentation is properly recorded and traceable.
• Maintain the project's Document Register / Master Document Register (MDR) and ensure document status, revision, submission and approval information is accurate and up to date.
• Control document numbering, revision status and document distribution in accordance with project procedures and client requirements.
• Submit documents and drawings to the Owner / Client, contractors and other relevant parties, and follow up on review, approval and outstanding comments.
• Ensure that project teams and site personnel are using the latest approved revisions of drawings, specifications, procedures and other controlled documents.
• Coordinate with engineering, construction, HSE, QA/QC, commercial teams, contractors and the Owner regarding document submission and document-control requirements.
• Prepare and maintain document transmittals, correspondence records, meeting documents and other project records.
• Track overdue documents, pending approvals and outstanding submissions, and regularly report document status to the Project Manager and relevant functions.
• Support the preparation, compilation and handover of final project documentation, as-built documents and project close-out dossiers.
• Maintain both electronic and physical filing systems in an organized, secure and auditable manner.
• Perform other document-control and project-administration duties assigned by the Project Manager.