Assistant Building Manager

About the Company

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Build good relationships with tenants in the building.
• Monitor, supervise and facilitate tenants.
• Receive and resolve problems received from tenants.
• Participate in annual fire escape seminars and drills for building tenants.
• Prepare emergency resolution plans for various building emergencies.
• Check the readiness of fire extinguishers and hoses.
• Be a survey team in case of an emergency in the building.
• Check for emergencies when the FIRE ALARM is triggered.
• Protect building assets.
• Prepare a list of building assets and report damage to the manager.
• Ensure cleanliness in front of the building, especially during customer entry and exit times.
• Maintain cleanliness in the building's common areas and restaurants.
• Prepare areas for meetings or seminars in the building.
• Inspect building equipment and issue repair requests when damage occurs.
• Check documents for items leaving the building.
• Manage common keys for the building.
• Care for plants around the building.
• Coordinate with the engineering department to resolve issues.
• Manage the PARK MATIC system and resolve parking system issues.
• Monitor car movements in and out of the building.
• Check for cars parked overnight.
• Edit/add information to tenant parking cards.
• Allocate parking spaces in the building to customers as appropriate.
• Manage traffic in the building and resolve problems caused by accidents.
• Update resident database and monthly moving records.
• Control committee voting and follow up on committee approvals.
• Prepare various meeting reports for the juristic person.
• Coordinate claims for common areas.
• Prepare monthly newsletters.
• Prepare various announcements.
• Issue official letters and other outgoing documents.
• Prepare Work Performance Report (Daily / Weekly / Monthly).
• Summarize the juristic person's operational plan and summarize work for salary payment.
• Control the setup of resident Bluetooth & Cards.
• Control and maintain resident databases for Face Scan, Bluetooth, Cards, etc.
• Control and supervise security systems such as Key Card, viewing CCTV footage, etc.
• Control the update of contract documents for the juristic person.
• Issue memos to request approval for various operations.
• Assist in handling complaints from co-owners and support the team.
• Assist the manager in overseeing all office operations.
• Control and maintain resident databases for Face Scan, Bluetooth, Cards, etc.
• Manage personnel, record unusual incidents.
• Assist as instructed by OP, Assist OP, Manager (as appropriate).