Finance Assistant (Vendor/Supplier Bank Data Approval)

About the Company

UNOPS Bangkok Shared Service Centre (BSSC) is a global hub for cost-effective, high-quality transactional services. The BSSC provides standardized support in key administrative areas with a core focus on personnel contract administration and payroll, enabling UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.

About the Role

The Finance Assistant (Vendor Approver Team) provides financial and administrative support to ensure accurate processing of vendor registration, maintenance of reliable vendor profile records, and compliance with UNOPS financial rules and regulations. The role supports day-to-day financial operations, including vendor data management, review and approval processes, and coordination with internal stakeholders.

Responsibilities

• Ensure implementation of operational strategies and procedures to achieve full compliance of financial processes and records with UNOPS rules, regulations, policies and strategies.
• Provide data entry support and approval of vendor profiles, including review of registration forms, supporting documents and data entry on UNOPS ERP system prior to approving vendor profiles.
• Collaborate with field offices and HQ/corporate units in the review process of vendor profiles.
• Maintain proper record keeping/filing system for vendor registration/update in compliance with UNOPS document retention policy.
• Maintain and update verified international and local fund transfer requirements between UNOPS banks and beneficiary banks.
• Assist in investigating and resolving payment issues related to supplier data.
• Support ad hoc requests such as supplier batch uploads and supplier data reports as requested by the Team Lead.
• Extract and process closing and cleanup reports periodically or as requested to maintain data quality on the supplier database.
• Participate in finance-related training and capacity-building initiatives, contribute to knowledge networks and communities of practice, support documentation of procedures and lessons learned, and propose process improvements to enhance efficiency and service quality.

Qualifications

• Education: Secondary school (or equivalent) with 4 years of relevant experience OR a first-level university degree (Bachelor's or Master's) in Finance, Accounting or related fields with 0 years of relevant experience.
• Desired: Professional certification (e.g., CPA, ACCA, CA, CIMA).
• Experience: Relevant experience in project financial management, budgeting, cash management and financial reporting, or related areas.
• Experience in the use of collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems.
• Desired: Experience working in multicultural environments or UN system organizations, experience in development or humanitarian contexts, and experience with financial systems or ERP software.