Senior Assosicate, PMO

About the Company

Ninja Van is a tech-enabled logistics organisation operating across Southeast Asia. Launched in Oct 2014, we cover Singapore, Malaysia, Philippines, Indonesia, Vietnam and Thailand. In Q4 2023 we expanded services to include B2B transportation to offline touchpoints and launched cold chain logistics. We aim to simplify parcel delivery so shippers can focus on business growth. For more information, visit https://www.ninjavan.co

Responsibilities

• RFI management: gather client requirements on vehicle usage, product types, daily/expected pricing and operational zones; analyse information and propose standard pricing with profit margins for sales.
• RFP coordination: collaborate with cross-functional teams to identify efficiency gains, cost reduction and service enhancements; conduct data analysis to inform decision-making.
• RFQ handling: develop quotes for approval, send proposals to clients, negotiate pricing and collaborate with Solutions Design to revise designs if pricing is not accepted.
• Implementation support: coordinate kick-off meetings with Operations, Transport and other teams; liaise with Transport for vehicle types, routes and loading points; collaborate with Operations Development for daily reporting; work with Finance on billing conditions, timelines and invoicing specifics.
• Go-live and monitoring: ensure smooth transition and performance evaluation during initial implementation; monitor and report client performance during the initial phase.
• Perform other duties reasonably related to the position as assigned.

Qualifications

• Experience: At least 2 years of PMO experience in any industry; logistics or B2B preferred.
• Education: Bachelor Degree in any field.
• Skills & attributes: proficient knowledge of Microsoft Office applications; good operational understanding to support sales; proven negotiation, interpersonal and communication skills to engage at all organisational levels.
• Functional competencies: Continuous Improvement Management Level 3; Stakeholder Management Level 3; Process Improvement and Optimisation Level 3; Project Management Level 4; Project Execution and Control Level 4.
• Core competencies: Communication (Intermediate); Building Inclusivity (Intermediate); Customer Orientation (Intermediate); Influence (Intermediate); Interpersonal Skills (Intermediate); Leadership (Intermediate); Problem Solving (Intermediate).
• Language: Good command of spoken and written English (basic understanding).

Benefits

• Competitive compensation.
• Opportunities for professional development and a supportive culture that recognises contributions.

Additional Information

• By applying you consent to the collection, use and/or disclosure of your personal data as set out in our Privacy Policy Notice.
• We may use artificial intelligence (AI) tools to support parts of the hiring process (e.g., reviewing applications or analysing resumes). These tools assist the recruitment team but do not replace human judgment; final hiring decisions are made by humans.