IRM Support Specialist I

JOB SUMMARY

The IRM Support Specialist Level I contributes to the optimization of inventory across all segments, maximizes revenue for the company and implements inventory allocation strategies in support of the Market Execution team. The role maintains the accuracy of Owner and rental reservations, resort occupancies and overall inventory availability across multiple, proprietary systems. It prepares critical reports used for strategic decision making. It evaluates inventory requested by wholesale and business customers and completes necessary reservations. It works directly with Resort Operations in the timely and effective resolution of owner and guest issues. Success in this position is accomplished through an understanding of overall business operations, department policies and procedures.
Follow all company and safety and security policies and procedures; ensure uniform and personal appearances are clean and professional. Maintain confidentiality of proprietary information and protect company assets. Report accidents, injuries, and unsafe work conditions to manager. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Prepare and review written documents accurately and completely; read and visually verify information in a variety of formats. Comply with quality assurance expectations and standards. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of employees.

CORE WORK ACTIVITIES

Inventory & Revenue Management Support

• Acquire and maintain level of knowledge and expertise, for all Inventory & Revenue Management systems and processes related to support team functions.
• Analyze historical and future data to identify gaps and obstacles that will negatively affect our business goals.
• Prepare and execute reports associated with inventory forecasts to Revenue Managers that provide a detailed summary of inventory, including arrival and departure data, to support Resort Operations staffing levels.
• Execute, analyze, and deliver critical reports to Revenue Managers in a timely manner including, but not limited to Month End, Pace, Weekly Forecasts, Cap Audits, Monthly Wholesale / OTA production, and additional reporting as needed.
• Ensure all guaranteed reservations placed on special handling queues within the property management system are validated including, the daily processing of balancing inventory between the different inventory management software systems.
• Maintain the daily balance of inventory availability across different inventory management software systems including, but not limited to MARSHA, PMS, Opera, iROAM, by analyzing and cross-referencing the data contained in these systems.
• Execute resolution in all applicable systems so that inventory is optimized for Revenue Managers to monetize for the organization.
• Initiate communications with over APEME Resort Operations to ensure that inventory and reservation related data remain in balance within all inventory management software systems.
• Capture nightly maintenance actuals from all APEME Resort Operations to ensure accurate reporting within all inventory management software systems which impact organizational strategic decisions.
• Align with corporate directives and processes outlined, utilize tools and/or resources optimally, and implement restriction strategies effectively.
• Adapt to regional nuances in support of all APEME resorts across all brands to efficiently produce standardized reporting data.
• Own and manage all activities associated with booking wholesale and/or group lists including allocation of inventory into applicable mini hotels, entering guest lists and providing the front office with any applicable information to ensure a seamless check-in and check-out process.
• Own and manage all Centralized Commissions for APEME Resort Operations. Communicate with Group and Rental Sales to ensure accuracy between various stakeholders.
• Utilize multiple inventory related applications including, but not limited to IROAM, High Performance Pricing, OSCAR, MARSHA, FSPMS, Opera and CTAC to successfully perform inventory optimization.
• Knowledge share with peers to positivity impact overall departmental results, including conducting training, job shadowing and sharing best practices.

Policies and Procedures

• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of customers and co-workers.
• Follow company and department policies and procedures.
• Proactively research and investigate issues related to the management of inventory. Take action to rectify. Involve leadership when necessary.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Discuss work topics, activities, or problems with co-workers, supervisors, or managers using proper discretion.
• Ensure regular ongoing communication within all areas of responsibility to create awareness of business objectives and communicate expectations, recognize performance, and produce desired business results.
• Compose routine correspondence and reports, such as e-mail, spreadsheets, etc.
• Effectively communicate Inventory & Revenue Management philosophies as they pertain to recommended strategies to property staff and other department stakeholders.

Working with Others

• Treat all employees and customers with dignity and respect.
• Develop and maintain positive and productive working relationships with other employees and departments, promoting an environment of teamwork.
• Handle sensitive issues with employees and/or guests with tact, respect, diplo