Head of Administrative & Procurement - (AVP)

About the Role

Head of Administrative & Procurement (AVP) responsible for overseeing procurement functions and general administrative operations to effectively support business needs.

Responsibilities

• Procurement Responsibilities:
  • Develop and monitor key vendor/supplier performance metrics.
  • Use real-time tracking tools to update stakeholders on procurement status.
  • Conduct supplier audits to ensure regulatory and quality compliance.
  • Issue accurate purchase orders with awareness of stock levels and lead times.
  • Supervise goods receiving processes for accuracy and quality control.
  • Promote sustainable and ethical purchasing practices.
  • Leverage procurement software for streamlined operations.
  • Identify and qualify potential suppliers to minimize supply chain risks.
  • Lead cost-saving initiatives and process improvements.
  • Train and develop procurement staff on best practices and new technologies.
  • Build strong supplier relationships to secure favorable terms.
  • Ensure compliance with all procurement regulations and ethical standards.
  • Oversee all procurement functions to effectively support business needs.
• Administrative Responsibilities:
  • Manage general administrative functions including office management and maintenance.
  • Develop and enforce administrative policies and standard procedures.
  • Control office assets, supplies, and administrative budgets.
  • Supervise the administrative team and coordinate cross-functional support.
  • Oversee contracts and legal documents related to admin and procurement.
  • Implement efficient filing systems and internal communication protocols.
  • Maintain a safe, secure, and functional workplace environment.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience more than 5 years in procurement and administrative leadership roles (e.g., Purchasing Manager, Head of Procurement, Admin Manager).
• Strong vendor management, negotiation, and procurement process skills.
• Proficiency in procurement software and office management tools.
• Strong leadership, communication, and interpersonal abilities.
• Excellent organizational and time management skills.
• Analytical mindset with ability to make data-driven decisions.
• Knowledge of industry standards, safety regulations, and ethical sourcing.
• Experience managing budgets, administrative operations, and interdepartmental collaboration.