Personal Assistant to Managing Director

About the Role

Personal Assistant to Managing Director at Jenosize Digital Group. Onsite. Full-time.

Responsibilities

• Manage and maintain the calendar of assigned executives, scheduling appointments, meetings, and travel arrangements; proactively identify scheduling conflicts and propose alternative solutions; ensure timely communication and reminders for all scheduled events.
• Manage email and phone inquiries, effectively screen calls, prioritize messages, and direct them to the appropriate individuals; draft and proofread professional correspondence including emails, letters, and presentations, ensuring clarity, accuracy, and adherence to company style guides.
• Make travel arrangements for assigned executives, including booking flights, hotels, and ground transportation; manage travel itineraries, visas, and other necessary documentation; provide logistical support during travel such as restaurant reservations and activity coordination.
• Maintain a well-organized and efficient office environment, including ordering office supplies and equipment; coordinate with vendors and service providers to ensure timely delivery and high-quality service; prepare meeting materials and presentations according to executives' instructions.
• Assist executives with ongoing projects by providing research, data collection, and administrative support; manage deadlines and follow up on tasks to ensure project completion on time and within budget.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Engineer, Phycology, Communication or a related field (preferred).
• Minimum 3+ years of experience as a Personal Assistant or Secretary, with a proven track record of providing exceptional administrative support in a fast-paced environment.
• Strong organizational and time management skills with the ability to prioritize effectively and meet tight deadlines.
• Excellent communication, interpersonal, and negotiation skills, with a professional and courteous demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to maintain confidentiality and discretion in all work-related matters; a keen eye for detail, proactive problem-solving, adaptability and a willingness to learn new skills and technologies.