General Administrative Specialist

About the Role

The general administrative specialist is responsible for overseeing various administrative tasks within the company (manufacturing). This includes handling office supplies, facility, company car, vendor/supplier coordination, cleaning, security and pest control.

Responsibilities

• Oversee office supply and inventory to ensure availability of necessary items for smooth operations.
• Coordinate and oversee facility maintenance, repairs and renovations, including onsite service support if needed.
• Provide administrative support and documentation.
• Manage fixed assets: maintain records, update status and handle write-off processes.
• Source, negotiate with, coordinate and manage external vendors/suppliers/service providers for cleaning, security, pest control, CCTV, building lessor, mail and messenger services, and equipment maintenance.
• Manage company vehicles/carpool: handle daily requests, schedule maintenance, track mileage, prepare new cars and ensure proper government/legal documentation.
• Coordinate with outsourcing safety team to monitor and follow up safety-related issues and ensure safety policies and protocols are applied.
• Monitor and control administrative budget and expenses to ensure cost-effectiveness and compliance with company policy.
• Prepare, maintain and file administrative documents, contracts, licenses and service agreements.
• Support company events including meetings, conferences, VIP visits and occasional activities; coordinate with HR regarding employee support and company activities.

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum 3 years' experience in General Affairs, Administration, Facility Management or related functions, preferably in manufacturing or industrial environment.
• Experience managing administrative operations including office supplies, company vehicles, facility maintenance and outsourced service providers.
• Strong knowledge of office administration, facility management, vendor management and company asset control.
• Strong coordination, communication, negotiation and interpersonal skills with ability to collaborate across functions and external parties.
• Proficient in Microsoft Office applications and other related systems/software.
• Good command of English communication skills, both written and spoken.
• Flexible to support company events, urgent matters and occasional work outside normal working hours.
• Ability to prioritize tasks, work independently and manage multiple assignments under pressure.
• Possess valid driving license.

Additional Information

Location: Hyundai Mobility Manufacturing (Thailand) Co., Ltd
TIP 9 Project, Soi 9/5, Moo 4, Bang Pu Mai Subdistrict, Mueang Samut Prakan District, Samut Prakan Province 10280, Thailand