Document Controller (Yearly Renewable Contract)

About the Company

Convergint is a leading global systems integrator dedicated to achieving service excellence. Our collaborative approach with partners and manufacturers enables us to provide a wide array of solutions to enterprise customers. Our culture is shaped by a commitment to Values and Beliefs that drive service excellence.

About the Role

This position is responsible for managing and maintaining project documentation to ensure compliance with company and industry standards. The role involves organizing, tracking, and distributing documents to support project teams and stakeholders on an onsite basis. This is a yearly renewable contract (full-time).

Responsibilities

• Maintain and manage all project documentation, including drawings, contracts, reports, and specifications.
• Implement and oversee document control procedures to ensure compliance with company policies and industry regulations.
• Categorize, index, and store documents in the document management system.
• Control distribution of documents to internal teams, clients, and contractors to ensure timely access.
• Update and maintain document logs, tracking revisions, approvals, and submissions.
• Assist in preparation and submission of reports, ensuring accuracy and completeness.
• Coordinate with project managers, engineers, and stakeholders to facilitate document flow and compliance.
• Conduct periodic audits to ensure document integrity and compliance with quality management systems.
• Manage confidentiality and security of sensitive documents.
• Provide training and support to team members on document control procedures and systems.

Qualifications

• Diploma or bachelor's degree in business administration, engineering, or a related field.
• Minimum 2–3 years of experience in document control, preferably in construction, security, or technology industries.
• Familiarity with document management systems and project documentation processes.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong communication and coordination skills.
• Knowledge of ISO standards and quality management systems is an advantage.