Meeting and Event Manager

About the Role

The Meeting and Event Manager is responsible for the strategic planning, execution, and oversight of event logistics for conferences and meetings, including projects and tasks related to meeting logistics and registration platforms. This position will collaborate cross-functionally with Account Managers, internal departments and external vendors to ensure compliance with company standards, timelines, financial goals, and strategic objectives.

Responsibilities

• Lead the full lifecycle of conference and meeting management, ensuring high-quality execution and exceptional attendee experience for all assigned events.
• Collaborate with internal partners across Marketing, Sales, Accounting, Chapter Relations, and other departments to align goals, strategies, and execution plans.
• Manage key planning components including conference date, venue and site selection, and contract review and negotiation to meet company standards.
• Facilitate and manage food and beverage orders within budget and contractual deadlines; audio-visual proposals, vendor selection, and A/V order submission; conference signage design, production, and shipping; exhibition space logistics in collaboration with Sales; and speaker management including travel, accommodations, and onsite needs.
• Ensure meeting and event websites are accurate, professional, and aligned with strategic goals; activate online registration and oversee updates.
• Coordinate onsite event logistics and communications.
• Monitor and manage event budgets to ensure alignment with attendance and financial goals; ensure invoices comply with standards and are processed timely with required documentation.
• Ensure submission of all event financial forms, receivables, and payables.
• Audit post-event outcomes and performance data; identify and implement improvements for future planning.
• Participate in continuous improvement efforts; proactively identify obstacles and recommend solutions. Ensure accurate timelines, reporting, and adherence to internal processes, and meet or exceed performance targets related to attendee/exhibitor satisfaction, contractual and planning deadlines, budget adherence, and revenue goals.

Qualifications

• Bachelor’s Degree from an accredited university.
• Minimum of 3 years meeting and/or event planning experience, preferably in the association management industry.
• Experience planning, implementing, and achieving goals using data management, analytic and software application skills.
• Knowledge of industry trends, tools, and best practices.
• Superior attention to detail, including strong organizational and follow-up skills.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated project management and problem-solving skills with an ability to manage multiple priorities and deadlines.
• Ability to work effectively in a team environment and build cooperative working relationships with diverse groups.

Skills

• Proficient in Microsoft Word, Excel, PowerPoint, Teams and Outlook.
• Experience with project management tools and platforms.

Additional Information

• Expected travel: 20–25% annually, including some weekends.
• Physical expectations: regularly required to sit, walk and stand, talk or hear; use hands repetitively to handle or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.
• Job type: Full Time, indefinite duration. Minimum experience: 3–5 years. Minimum education: BA/BS.
• Median salary (site reference): $3,864 per month.
• Employer is an equal opportunity employer.