Project Secretary (6 months contract)

About the Company

B.Grimm. 6 months contract, onsite role supporting Project and Site Management teams on engineering/construction projects. Together, we can empower the world compassionately. As one of Thailand’s oldest companies, our spirit stays forever young by embracing innovation and welcoming the brightest talents across engineering, finance, sustainability, marketing, and more. At B.Grimm, you’ll gain hands-on experience, learn directly from experts, and grow in a culture built on collaboration, learning, and compassion.

Responsibilities

• Provide comprehensive administrative, secretarial, and PA support to Project and Site Management teams, including correspondence, reporting, and priority tracking.
• Coordinate meetings, travel arrangements, logistics, visas, and visitor management for project and site offices.
• Act as the administrator of the Project’s Electronic Document Management System (EDMS), ensuring proper access, governance, and compliance.
• Control, track, distribute, and archive all project documentation (engineering drawings, technical documents, RFIs, submittals, inspection reports, site records, and contracts) in line with approved procedures.
• Maintain accurate document registers, logs, and audit trails to ensure version control, traceability, and timely document retrieval.
• Proactively support project operations and contribute to the effectiveness of a fast-paced, international project environment.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Engineering, or a related field.
• 3–5 years’ experience in project administration and/or document control within engineering, construction, or industrial projects.
• Proficient in Microsoft Office and experienced with EDMS (e.g., SharePoint, Aconex, Procore).
• Strong organizational, communication, and attention-to-detail skills, with the ability to work independently and manage multiple priorities.
• Strong communication skills in Thai, English, and Bahasa Malaysia, both written and verbal.

Additional Information

• Contract: 6 months.
• Work arrangement: Onsite.
• B.Grimm is committed to Diversity, Equity & Inclusion (DE&I) and encourages applications from people of all backgrounds; reasonable accommodations provided where needed.