Office Administrator - Bangkok

Key Job Responsibilities :

• Oversee day-to-day office operations, performing general office duties, such as ordering supplies, company asset management, and equipment maintenance.
• Office expense monitoring and record keeping. Effectively manages all bills & invoices to make sure payments are made in time.
• Gift purchasing and record keeping for reconciliation.
• Attendance keeping and monitoring, staff leave management.
• Provide administrative assistance to payroll as needed.
• Provide administrative assistance to recruitment as needed.
• Liaise with landlord/real estate agent/building management for any enquiries, assistant in office renting/lease termination as required.
• Organize and maintain office files, records and database in a systematic manner.
• Help to deal with the visa and all other related documentation requests from team members.
• Monthly work report to HQ.
• Other ad-hoc tasks as required.

Qualifications

• Bachelor’s degree in a related field (Administration, Management, etc.).
• At least 2-3 years of experience in office administration.
• Ability to manage administrative tasks and oversee daily operations.
• Strong time management and planning skills.
• Proficient in preparing documents, maintaining records, and tracking expenses.
• Skilled in using office software (e.g., MS Office).
• Capable of reviewing financial documents such as bills and invoices to ensure timely payments.
• Detail-oriented in handling essential documents, such as visa applications.
• Excellent communication skills for coordinating with internal teams and external partners.
• Ability to liaise with service providers, such as landlords or other agencies.
• Adaptable and able to handle urgent tasks or unforeseen issues effectively.
• Experienced in managing attendance, leave requests, and supporting HR tasks.
• Good command of English, both spoken and written; proficiency in Chinese is an advantage.
• Capable of preparing monthly reports.
• Willing to take on other duties as assigned.

Benefits

• Competitive salary commensurate with experience
• Opportunities for professional development and career advancement
• Collaborative and supportive work environment
• Flexibility in smart casual dress code
• Complimentary snacks and beverages available