Office Associate

About the Role

Department: Office of COO

This position is responsible for coordinating and supporting communication and operations between the Bangkok and China offices. The role requires strong Chinese and English language skills, along with solid administrative and coordination capabilities to support senior management.

Responsibilities

• Serve as key contact between Bangkok and China offices, translating and interpreting emails, reports, presentations, and meeting minutes in English and Chinese with cultural sensitivity.
• Accompany senior management on China business trips as interpreter and on-ground coordinator; handle pre-trip logistics and post-trip follow-ups including meeting summaries and action item tracking.
• Schedule and facilitate meetings between teams, manage time zone differences, prepare bilingual materials, and distribute minutes and follow-up actions.
• Prepare, translate, review, and file bilingual documents (agreements, reports, correspondence), maintain version control and structured filing for China-related documentation.
• Organize internal and external meetings: prepare agendas, book venues, coordinate attendees, and track action items to completion.
• Provide day-to-day administrative support to the Bangkok office including managing correspondence, preparing reports and presentations, handling expense claims, and ad hoc tasks as directed.
• Maintain and strengthen working relationships with China teams and liaise with external parties such as government bodies, partners, and vendors.
• Conduct research on business environment updates, regulatory developments, and industry news; present findings in concise briefing notes for management.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 2 years of experience in business support, executive coordination, or similar corporate role.
• Chinese proficiency HSK Level 4–5 or equivalent; ability to communicate effectively in Chinese for business purposes.
• Good command of English (spoken and written) for professional and cross-functional communication.
• Strong coordination and follow-through skills; ability to organize meetings, manage documentation, and drive timely execution of action items.
• Proficiency in MS Office (Word, Excel, PowerPoint); experience preparing reports and presentations.
• Strong interpersonal and stakeholder management skills; ability to liaise confidently with senior management, cross-functional teams, and external partners.

Skills

• Mandarin and English language proficiency for business communication and interpretation.
• MS Office: Word, Excel, PowerPoint; report and presentation preparation.
• Stakeholder management, presentation, and attention to detail.

Additional Information

• Per company policy, this position requires criminal record information as one of the employment criteria.