Personal Assistant

About the Company

Ultima Markets is a dynamic multi-asset trading platform specializing in the fintech and forex sectors. Founded in 2016, we are dedicated to providing innovative financial solutions that empower our clients. Our platform offers access to over 250 CFD financial instruments, including Forex, Commodities, Indices, and Shares. We foster a collaborative and inclusive work environment with professional development opportunities. For more information: https://www.ultimamarkets.com.

Responsibilities

• Manage and organize the Country Manager’s calendar, appointments, meetings, and travel arrangements.
• Attend meetings as assigned on behalf of the Country Manager, including meetings with global teams, and prepare accurate meeting notes and summaries.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence, emails, phone calls, and other communications on behalf of the Country Manager.
• Maintain confidentiality of sensitive information and exercise discretion at all times.
• Assist in the preparation of reports, presentations, and documentation.
• Coordinate with internal departments and external contacts to facilitate smooth communication.
• Conduct research, compile data, and prepare summaries or briefs as requested.
• Manage personal errands, expenses, and lifestyle arrangements as needed.
• Handle ad hoc administrative tasks and special projects assigned by the Country Manager.

Qualifications

• Bachelor’s degree in any related field.
• Proven experience of 2 years as a Personal Assistant, Executive Assistant, or similar role.
• Excellent written and verbal communication skills in Thai and English.
• Strong organizational, time-management, and multitasking abilities.
• High level of integrity and professionalism with emotional intelligence.
• Ability to work independently, work under pressure and anticipate the needs of the Country Manager.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Flexibility to handle urgent matters outside of regular hours when necessary and able to travel abroad or upcountry if necessary.