Executive, Procurement Administration

Job Summary

The Administrator is responsible for providing end-to-end administrative support for luxury food court operations and project procurement activities at One Bangkok.
This role coordinates procurement and payment processes, prepares purchasing and payment documentation.

Job Description

Procurement & Payment Administration

• Prepare Purchase Requisitions (PR), Purchase Orders (PO), and Payment Requests in accordance with company policies and procedures.
• Monitor procurement and payment status to ensure timely processing and vendor satisfaction.
• Liaise with Procurement, Finance, and vendors to resolve document discrepancies and payment issues.

Financial Closing Support

• Coordinate with Operations, Procurement, and Finance to identify goods and services received but not yet invoiced.
• Prepare month-end accrual schedules for expenses not yet invoiced.
• Ensure accruals are supported by appropriate documentation and submitted to accounting team within the month-end closing timeline.

General Administration

• Handle incoming and outgoing correspondence (emails, mail or phone calls).
• Prepare and organize administrative documents, reports, approval memo and internal memos.
• Maintain accurate records of contracts, procurement documents, approvals, and payment files.

Support vendor registration in SAP system and maintain vendor documentation.

Reporting

Prepare administrative and operational reports as required by management.

• Ensure all procurement, payment, and accruals activities comply with company’s SOP and Delegation of Authority (DOA).

Key Qualification

• Bachelor’s degree in Business Administration, Accounting, Finance, Hospitality Management, or a related field.
• 2–5 years of experience in administration, procurement and finance support, retail, or hospitality operations.
• Knowledge of procurement processes, payment administration, and basic accounting principles, including accrual accounting.
• Experience with ERP systems (e.g., SAP) is an advantage.
• Proficient in Microsoft Excel, Word, and PowerPoint.