Assistant – General Administration & Receptionist

Job Description

• To manage the Visitor Management System in accordance with company policies, including registration and issuance of access credentials such as Smart Pass (QR code), T/V/S cards, and FZ cards for employees, visitors, and vendors.
• To oversee reception duties, including welcoming visitors, updating the visitor welcome board, managing meeting and conference room, and handling incoming telephone calls professionally.
• To handle Mail and Courier Services, including receiving, sorting, and distributing incoming/internal mail and documents, registering incoming/outgoing parcels, and coordinating courier consolidation documents.
• To manage daily postage delivery and maintain accurate stock control of company stamps to support operational requirements.
• To arrange stationery and office supplies for all office locations, ensuring availability and proper inventory control.
• To prepare monthly reports on local calls, international calls and other ad hoc reports relating to personnel and administration.
• To proceed with admin expenses through the Expo/Accounting system in compliance with company procedures and timelines.
• To provide clerical support to the Department, including assistance with office services/maintenance or company events.
• To assist in managing messengers and overseeing certain assigned routes or urgent delivery requirements.
• To take up additional assignments as required to meet with the Company needs.

Qualifications

• University Graduate, with at least 2 years of experience in administration or office support roles.
• Strong communication and interpersonal skills.
• Good command of English, both spoken and written.
• Strong organizational skills with attention to details.
• Proficient in Microsoft Office applications.
• Ability to multitask, manage priorities, and work efficiently in a dynamic environment.
• Service‑oriented, proactive, and able to demonstrate a positive and helpful attitude.

Additional Information

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus