Facility Admin

Purpose:

• Provide comprehensive administrative support to facility operations, ensuring efficient documentation, coordination, and communication across all facility functions.

Key Responsibilities:

• Manage facility documentation including permits, licenses, and certifications
• Coordinate scheduling for maintenance activities and vendor visits
• Process purchase orders and track facility expenses
• Maintain asset registers and inventory management systems
• Prepare operational reports and presentations
• Coordinate meeting arrangements and facility tours
• Support contract administration and vendor management
• Manage access control and visitor management systems
• Assist with budget tracking and invoice processing
• Maintain filing systems (physical and digital)
• Support HSE documentation and compliance records

Job Specification

Education:

• Bachelor's degree in Business Administration, Management, or related field
• Diploma with extensive relevant experience considered

Experience:

• Minimum 3 years in administrative role, preferably in facility management or technical environment
• Experience with ERP/CMMS systems preferred

Skills & Competencies:

• Excellent organizational and time management skills
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook)
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to handle multiple tasks and priorities
• Customer service orientation

Language:

• Fluent in Thai and English (written and spoken)

Location:

• On-site –Bangkok, THA