Associate

Key Responsibilities

• Provide direct secretarial and administrative support to the CEO Office, including diary management, meeting scheduling, logistics coordination, travel arrangements, and general administration.
• Manage competing priorities, appointments, and meeting requests for the CEO and CEO Office.
• Prepare and organise meeting materials, agendas, papers, and supporting documents.
• Handle confidential correspondence, records, and information with discretion and professionalism.
• Track and follow up on actions, requests, and deliverables to ensure timely completion.

Meeting & Governance Support

• Coordinate meetings for the CEO, Chief of Staff, and other senior leadership forums as required.
• Support preparation of agendas, packs, minutes, and action logs.
• Assist with tracking decisions, follow-up items, and key deadlines.
• Ensure meeting logistics run smoothly and information is circulated accurately and on time.

Administrative & Coordination Support

• Maintain organised filing systems, records, and documentation for the CEO Office.
• Support preparation of presentations, letters, emails, and other correspondence.
• Manage incoming queries and route requests appropriately.
• Provide general office administration and coordination support to enable efficient day-to-day operations.

Stakeholder Support

• Liaise with internal stakeholders to coordinate meetings, information requests, and follow-ups.
• Build effective working relationships across the organisation to support the CEO Office.
• Help ensure clear and timely communication of priorities, schedules, and actions.

Project & Task Support

• Support ad hoc tasks, small projects, research, and information gathering as required by the CEO Office.
• Assist in tracking progress on key tasks and preparing basic summaries or updates.
• Provide practical support to ensure CEO Office deliverables are completed effectively.