Administrative Assistant, Contract & Procurement

KEY ACCOUNTABILITIES

• Arrange meetings and events, including preparing attendee lists, sending invitations, coordinating room setup, arranging catering, taking minutes, and following up on action items.
• Support departmental travel logistics such as booking cars, flights, hotels, and handling reimbursement processes.
• Coordinate with relevant teams for courier services and document distribution.
• Manage and monitor the department's SharePoint site and shared mailboxes.
• Perform other administrative tasks assigned by the supervisor.
• Support Supplier Information Registration by gathering required documents from suppliers and coordinate with Finance team for supplier creation or updates in the ERP system.
• Follow up Release Order (RO) and Purchase Order (PO) acknowledgements to ensure timely responses from vendors.
• Perform monthly PO close-out activities in the ERP system.
• Assist team with contract/letter/report signing workflows, documentation routing, and maintaining physical and electronic filing.
• Track insurance certificates, stamp duty requirements, and other compliance-related documentation.
• Provide support to the Buyer team in managing low-criticality POs.
• Ensure smooth/clear communication both internal as well as external including delivery of confidential/sensitive information to the concerned parties.
• Independently handle internal and external correspondence and adhere to record retention policies and procedures.
• Check deadlines on incoming requests and put preliminary work in play.

QUALIFICATIONS

Knowledge & Qualifications:

• Bachelor's degree in Business Administration, Supply Chain, or related field.
• In depth knowledge and understanding of relevant administrative clerical procedures and their importance to the overall function.

Experience:

• At least 3 – 5 years of relevant experience in administrative support or procurement-related roles is an advantage.

Skills:

• Excellent both in Thai and English Communication skills both written and verbal.
• Technology Savvy with strong computer skills with knowledge of MS Office Suite is essential.
• Time Management, Planning and Organizing skills.
• Interpersonal skills with Proactive, service-minded, and able to work independently or as part of a team.

Work Condition:

• Enjoy a dynamic on-site work environment, 5 days a week.
• While there is no hybrid work option available, the company offers flexible working hours, commitment to work-life balance, also comprehensive health benefits, professional development opportunities, and a collaborative team culture.