HR & Workplace Services Coordinator

HR Support

• Coordinate and manage training programs, including scheduling, logistics, and vendor engagement.
• Management procurement for HR activities (PO/PR) related to training and employee engagement.
• Support employee engagement initiatives such as surveys, events, and communications.
• Maintain accurate documentation and prepare reports to support HR operations.

Workplace Service Support

• Provide administrative support to the WPS lead and ensure efficient and facility management.
• Coordinate with vendors to restock office supplies, ensuring cost-efficiency and availability.
• Manage PR/PO processes and ensure timely utility payments to prevent service disruptions.
• Issue/revoke access cards and maintain the face-scan, access cards, carpark database, visitor management, E-gate pass for office security.
• Coordinate with HR team to update employee data and benefits to system and provide document support to Company shop team.
• Manage company asset register/move/dispose/count for WPS and HR team.
• Arrange/manage shuttle bus and canteen schedule. Coordinate with vending machine operator to restock food items for vending machine.
• Ensure smooth mail service for HR, WPS and executive office.
• Arrange meeting room, food request to support office user.

Other Responsibilities

• Perform any other tasks or projects as assigned to support business needs.