Advertising Coordinator – Prestige & T+L

Job Summary:

Responsible for coordinating advertising operations for Prestige and T+L, ensuring smooth communication between Sales, Editorial, Production, and Accounting teams. This role supports booking, billing, reporting, client servicing, and print/digital ad execution.

Key Responsibilities

• Submit monthly ad bookings and digital proof of ads to the Accounting team.
• Provide contracts, POs, and online/event ad examples via OneDrive for the invoice to the accounting dpt.
• Submit page numbers and final booking details (Print & Online) for monthly P&L preparation to the PM team.
• Record booking revenue in the BC system for the sales team.
• Prepare and submit a monthly commission report for the head of sales
• Manage petty cash and sales team allowances.

Advertising & Issue Management

• Prepare and send the Special Project List for each issue (Cover, RADRA, Tie-in, PR News, VIP) to ensure proper job acquisition submission to PM and Editorial.
• Prepare the Advertising List for each issue for dummy layout preparation for editorial and recheck with the sales team.
• Manage print ad artwork process:
• Follow up with clients for artwork submission
• Coordinate proof preparation
• Send proofs to clients for approval
• Manage revisions and final approval

Reporting

• Prepare and submit:
• Sum up the Weekly sales report from the BC system to the head of Sales (including new & missing clients and ad summaries)
• Monthly KPI Print reports
• Annual revenue summary report for Head of Sales
• Additional reports as requested

Client & Delivery Coordination

• Prepare monthly client delivery lists, including complimentary copies from Sales to the circulation team.
• Coordinate magazine packing and local delivery via messenger or Thai Post.
• Arrange international delivery when required.
• Order monthly print quantities in coordination with Sales and Marketing.

Internal Coordination

• Work closely with Sales, Accounting, Editorial, Production, and Circulation teams to ensure accuracy and timely execution.
• Conduct weekly cross-checks of advertising bookings with the Sales team.
• Coordinate messenger tasks, including proof collection and magazine deliveries.
• Support additional tasks assigned by the Sales team and supervisor.

Qualifications:

• Strong organizational and coordination skills
• Detail-oriented with good follow-up ability
• Good communication skills in Thai and English
• Proficient in Microsoft Office and file-sharing systems (e.g., OneDrive)
• Ability to manage multiple deadlines effectively