Division Assistant (Construction & FM Team)

Responsibilities

• Management of the Executive diary and appointment including screening incoming calls, correspondence and handling mail, forwarding appropriate materials to the manager or relevant departments
• Undertakes the designated administrative duties, and attends to personal travel arrangements, business appointments and administrative tasks related to functional responsibilities
• Providing administrative within the departments
• Prepare presentations, reports and announcement for Executives and circulate via email to the target group.
• Work effectively with heads of division/department, business units in the company and external parties
• Coordinate and Work closely with the management and coordinating with all departmental units and outside parties
• Corporate Communication – Be part of Division Assistant group in assisting communications with the Directors, Executive Committee members and others
• Assist department projects and company projects as assigned
• Complies the minutes of Division Meeting.
• Other Assignment upon requested.

Qualifications

• Bachelor degree of Business Administration / Liberal Art / Civil Engineer
• Experience work in Construction business / Construction department
• Minimum 3 years experience as Management Assistant, Personal Assistant or Secretarial duties
• Excellent English communication skills, both verbal and written. Good communicate in English speaking is a must!
• Excellent typing skills- Good computer literacy, speed and accuracy essential (MS Office, Excel, PowerPoint)
• Excellent and proven communication both skills and ability to establish rapport and sound relationships within and inter departments
• Ability to represent the company in a professional and respectable manner, and advance the interest of the company
• Proven ability to work under pressure and to tight deadlines
• Flexible and mature approach with ability to work unsupervised