Project Site Administrator / Coordinator

About the Role

• Coordinate and report on the resources, procedures, and tools for the planning, monitoring, and control of projects.
• Monitor and report on work streams to ensure actions and issues are been followed up.
• Collaborate effectively with a range of stakeholders and support the monitoring of performance against Contract KPIs.
• Attend project meetings, submit monthly reports, and monitor project budgets.
• Handle contract administration of all vendors professionally and according to legal requirements.
• Identify project risks and mitigate them.
• Responsible for developing project-related reports, analyses and reviews regularly.

What this job involves:

• Must be able to work in a fast-track environment with experience of working for a large international organization in a similar role.
• Client facing role, reporting project progress to the project team including client members and stakeholders at relevant stages of the project.
• Working with the PMs to help gather and consolidate project and design related information for regular weekly and monthly reports.
• Develop reports and trackers to communicate cost and schedule performance to teams.
• Implementing a standardized suite of cost and schedule reports that enable senior management to make data driven decisions.
• Assist in organizing, scheduling and recording minutes of meetings.
• Provide cashflow analysis, Invoice Reporting, and analyze data for Monthly Dashboard Reporting.
• Maintain project records, project templates, and other confidential project data.
• Project Controls support - Implement the cost and schedule management program for assigned project(s).
• Support the planning efforts at various stages, facilitate development of cost estimates and budgets, and establish reasonable cost and schedule baselines.
• Analysis and Tracking - Evaluate project cost and schedule performance to identify potential risk areas, validate forecasts, perform trend analysis and communicate those to key stakeholders.
• Coordinate with Client’s project controls team's in the development of project.
• Other work as needed in support of successful project and delivery.

A snapshot of the role:

• Fluent in written and spoken English and Thai.
• Team player with excellent communication, presentation and reporting skills.
• A minimum of 5 years’ relevant experience in driving projects plans, programmes and communication plans.
• Sophisticated stakeholder, senior management skills and problem solving and decision-making skills.
• Ability to work independently and in a flexible way to meet tight deadlines.
• Proficiency in using Google Suite – Docs, Sheets, Slides, Calendar, Gmail, Drive etc.