Accounts Payable Analyst

About the Company

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. Website https://www.publicisresources.com

About the Role

The main purpose of this role is to ensure that within the monthly timetables invoices are approved and paid within the deadlines, including staff expense claims, overseas payments, maintenance of all PO history and filing and settlements of all supplier/staff/client queries.

Responsibilities

• Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
• Verify invoices, payment requests, and supporting documents for completeness and compliance and ensure correct entry of payment data into the ERP/accounting system.
• Process all staff expense claims against the weekly timetable and manage payment of intercompany and overseas suppliers and RTCIs within guidelines.
• Handle supplier, staff and client queries promptly and efficiently; communicate disputes and account queries with vendors, agencies, and internal Re:Sources teams to achieve timely resolution.
• Manage all filing requirements (written and online) and perform supplier reconciliations within the monthly timetable.
• Support month-end closing activities related to accounts payable and payment processing, validate payments to prevent duplicates, incorrect, or unauthorized payments, and ensure compliance with financial controls, company policies and audit requirements.
• Assist with process improvements and ad hoc finance projects as needed.

Qualifications

• 2-4 years of experience in an Accounts Payable role; experience in a fast-paced, high-volume AP role is a benefit.
• Experience in the media/advertising industry is an advantage but not necessary.
• Knowledge of financial accounting, particularly accounts payable, and sound spreadsheet and analysis skills.
• Knowledge of BCC systems and intermediate Excel skills.
• Strong attention to detail within a high transactional environment across multiple agencies and the ability to communicate in both written and oral form to resolve queries within timeframes.
• Ability to influence suppliers on process improvement and change management and to work independently as a team player to support delivery to customers.