Manager, Office Facility & Administration

Job Summary

To ensure efficient and seamless office operations by managing procurement, administration, vendor services, and workplace experience that support facility management, business operations, and employee productivity.

Job Description

• Oversee and manage vendors supporting facility operations, including cleaning, maintenance, and pantry services
• Assist in managing and escalating facility-related issues in a timely manner
• Manage daily office operations, including supervision of housekeeping staff
• Maintain and enforce office policies, procedures, and administrative standards
• Ensure meeting rooms, common areas, and shared spaces are well-maintained and fully functional
• Monitor and track expenses related to office operations and facility services
• Oversee workplace experience to ensure a productive, safe, and comfortable working environment
• Ensure workplace readiness, including ergonomics, amenities, and shared facilities
• Drive continuous improvement of workplace services and employee experience
• Collaborate with HR and business units to support workplace initiatives
• Ensure smooth execution of office projects such as fit-outs, renovations, and upgrades
• Support company events, employee engagement activities, and workplace service initiatives
• Support financial reporting, budgeting, and forecasting activities
• Ensure compliance with health, safety, and workplace regulations
• Maintain a clean, safe, and well-equipped office environment
• Respond promptly and effectively to employee requests related to office and workplace services

Key Qualification

• Strong vendor management and negotiation skills
• Solid understanding of facility and workplace operations
• Proficiency in budgeting and cost control
• Excellent coordination and multitasking abilities
• Strong problem-solving skills with a service-oriented mindset
• Effective communication and stakeholder management
• Understanding of workplace experience and modern office trends