Administrator and Conceige

Job Descriptions

• Facilitate services to co-owners and residents, including registration face scan system
• Respond to messages via LINE / WhatsApp / Email with co-owners / Tenants
• Receive complaints, maintenance requests, and follow up on the repair status for co-owners/tenants.
• Record information, arrange work schedules, prepare work orders, and coordinate with related departments.
• Prepare monthly summary reports, such as maintenance request reports and office equipment usage reports.
• Prepare official documents, forms, and announcement boards related to building management.
• Prepare approval documents, purchase requisitions (PO/PR), and procure office supplies.
• Update co-owner, tenant, and vendor/supplier information (Supplier List).
• Send invoices and important announcements to co-owners and residents via email/LINE.
• Support the accounting in following up on outstanding common area fees and other unpaid expenses.
• Prepare debt fee documents, petty cash reports, keycard stock records, and other related documentation.
• Check and manage the requisition and distribution of office supplies and materials used in the juristic office.
• Manage parcels to facilitate co-owners and residents inside the project.
• Prepare various documents and perform other tasks as assigned by the Building Manager and supervisors.