Finance and Administration Director

About the Role

Winrock International is a nonprofit organization that works with people in Thailand and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock International is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged.

The Finance and Administration Director manages the administrative, procurement, financial, and human resource aspects of USDA Thailand Market Innovation & Livestock Knowledge (MILK) project based in Bangkok, Thailand.

Responsibilities

• Ensure compliance with policies and procedures. Updates project manuals per changes in local regulations and develops checklists to guide staff in the timely and accurate completion of key operational, procurement, and financial activities. Enact sound internal controls to ensure responsible administration of USDA resources. Ensure project adherence to local laws, USDA regulations, and Winrock policies. Conduct spot checks as needed.
• Manage financial operations. Oversee project office accounts and budget expenditures for the project and sub-awardees, ensuring compliance with Winrock and USDA regulations. Train and support all staff to follow Winrock accounting policies. Ensure preparation of monthly reports submissions, monthly wires, payment vouchers, reconciliation of staff advances, and other required documentation.
• Oversee financial performance. Develop and manage project budget, including the monthly financial performance of reconciling actual expenditures to forecasts. Provide detailed analysis of expenditures and forecasts as needed.
• Oversee procurement and travel. Ensure staff adherence to all procurement and petty cash procedures. Maintain an asset register. Support staff in following travel policies and procedures.
• Monitor sub-awards. Monitor the grant cycle in all stages (design, call, selection, management, closure) and guide staff to complete all necessary steps in compliance with Winrock and USDA regulations.
• Guide staff recruitment and development. Collaborate with hiring managers to direct fair recruitment activities in compliance with policies and local labor laws. Coordinate onboarding, staff development, and performance review activities to help staff achieve professional success. Maintain complete and confidential personnel files.
• Manage compensation. Monitor timekeeping and ensure timely payment of staff, track staff annual and sick leave accrual, and ensure accurate payments for all insurance and other benefits.
• Serve as project liaison. Represent Winrock with local counsel, bank officials, auditors, and government agencies regarding legal, regulatory, and tax matters. Collaborate with Regional People and Culture (HR) Representative and Team. Collaborate with International Controller to ensure proper management and risk mitigation for all financial functions.
• Manage team. Directly manage two employees (Accountant & HR/ Office Assistant), overseeing the hiring, training, development, and supervision of the employees in accordance with the Winrock personnel manual.
• Other duties as assigned.