Facilities Officer

Introduction

Gear Inc is an American owned and operated business process outsourcing company operating in Southeast Asia. Matchbox Mobile - Gear Inc provides industry leading Image Moderation, Social Media Management, IT Consulting, Application Development, Game Development, and Outsourcing Services. We are experts in moderating online user-generated content.

Responsibilities

• Hands-on for setup and management of vendors for card access, CCTV, mechanical and electrical infrastructure.
• Oversee day-to-day operations of the facility, ensuring a safe, secure, and well-maintained working environment.
• Custodial service coordination with cleaning service and security regarding daily operations.
• Identify opportunities for cost savings and efficiency improvements.
• Ensure compliance with health and safety regulations and standards.
• Implement a preventive maintenance program for all equipment and systems.
• Maintain accurate records of facility-related activities, expenses, and compliance documentation.
• Maintaining a proper filing system and ensuring that all staff have easy access to it.
• Keeping records of office assets (workstation labels, desktops/laptops labels, etc.)
• Maintain emergency response plans, including fire drills and evacuation procedures.
• Coordinate with project teams and contractors to ensure timely and successful project completion.
• Generate reports for management on facility performance and initiatives.
• Any other relevant responsibilities and duties as requested by the GA Manager.

Qualifications

• Bachelors degree in Facility Management, Project Management, IT or a related field
• Prior experience in the built environment (MEPF - Mechanical, Electrical, Plumbing and Facilities) and security access management or relevant field minimum 2 years.
• Experience in managing business continuity and disaster recovery process.
• Proven experience in facility management, preferably in a BPO or corporate environment.
• Familiarity with environmental sustainability practices.
• Familiarity with local built environment regulations.
• Able to operate advanced MS Office, especially MS Excel.
• Must be good in spoken and written English (will use English on a daily basis).
• Have experienced working in a fast paced & growing company environment.
• Dedicated to work, responsible and reliable.
• Exceptional analytical and problem-solving abilities.
• Strong verbal as well as non-verbal communication skills.
• Time-management and organizational skills.

Benefit

• Attractive basic salary
• Allowance (attendance, transportation)
• Mental Health Care service (on site Psychologist and mental health application)
• BPJS Kesehatan
• BPJS Ketenagakerjaan
• Private Health Insurance
• Paid leave (12 days/year)
• Monthly fantastic internal events

Working Environment

• Regular working hours, we work 40 hours per week (Monday-Friday)
• International, fun, and English professional working environment
• Working closely with experienced foreign experts
• Free drinks (coffee, tea, etc.)
• Training and career development opportunities
• Sport activities and game room for everyone
• Working Hours: 8 hours per day.