Business & Office Administrator (TH)

About the Role

At Novozymes (Thailand) Limited (NZTH), part of the Novonesis Group, we are expanding our business and laboratory footprint in Thailand. To support this growth, we are looking for a highly experienced Business & Office Administrator (Senior) to act as the operational backbone of our Thailand organization. In this role, you will work closely with the Country Manager and leadership team, ensuring strong governance, efficient operations, and seamless coordination across local sites and global functions—while actively contributing to Novonesis' culture, values, and ways of working.

This is a trusted partner role, critical to ensuring scalability, continuity, and professional standards as the Thailand organization grows. You will operate with a high level of autonomy and mandate, managing a broad and complex scope across business administration, financial administration, governance & compliance, and stakeholder management.

Key Responsibilities

Business Administration (approx. 35%)

• Ensure smooth day-to-day operations of the Bangkok office and lab
• Oversee office facilities, contracts, suppliers, cleanliness, safety, and health
• Act as site Safety & Health lead
• Coordinate office expansions, renovations, relocations, and upgrades
• Serve as main point of contact for building management, utilities, service providers, and local authorities
• Support business continuity and operational readiness across sites

Financial Administration (approx. 20%)

• Act as key liaison with the Finance SSC
• Support local tax, pension, labor, and utility authorities
• Manage TEM compliance, invoice handling, corporate credit cards, and company seal
• Support BOI annual updates and official documentation
• Manage NZTH administrative budget and office consumption purchases

Governance, Compliance & Regulatory Coordination (approx. 20%)

• Act as the local compliance anchor for Thailand operations
• Coordinate with company secretary, legal representatives, and authorities
• Support BOI reporting and renewals, labor and tax compliance, and corporate resolutions
• Maintain custody and governance of official company documents and seals
• Ensure alignment with internal Novonesis policies and external regulations

Stakeholder Management (approx. 20%)

• Partner closely with the Country Manager and local leadership
• Coordinate across SEA and global functions (Finance, HR, Legal, IT, Supply Chain)
• Support leadership meetings, audits, site visits, and key events
• Act as a trusted administrative partner in a cross-cultural, cross-functional environment

Continuous Improvement & Professionalization (approx. 5%)

• Identify opportunities to improve administrative processes, governance, and workflows
• Support scalability as headcount and complexity grow
• Mentor junior administrative staff should future expansion occur

This role has no direct reports.

Qualifications

Must-haves:

• Bachelor's degree or higher in Business Administration, Accounting, or a related field
• 10+ years of experience in business administration, office administration, or executive/business support roles within an international or MNC environment
• Strong experience interacting with local authorities and managing official documentation
• Proficiency in MS Office (Excel, Word, PowerPoint) and strong digital literacy
• Ability to manage complexity with maturity, autonomy, and sound judgment
• Fluency in English and Thai, both spoken and written

Nice-to-haves:

• Experience with management systems or regulated environments
• Prior exposure to BOI processes or multinational compliance frameworks
• Comfort working with ambiguity and undefined tasks
• A proactive mindset with a continuous-improvement orientation
• Willingness to support a small team and collaborate flexibly across locations

Skills

• Time management and prioritization
• Attention to detail and governance mindset
• Stakeholder communication and coordination
• Independent decision-making and problem framing

What We Offer

At Novonesis, you will be part of a purpose-driven, science-based organization where your work truly matters. We offer:

• A high-trust role with strong autonomy and visibility
• Opportunities to influence how the Thailand organization scales and professionalizes
• Collaboration with committed colleagues across SEA and global functions
• A culture built on respect, inclusion, and continuous improvement

Working Conditions

This is a fully office-based role, requiring daily presence at the office. The role involves a high variety of tasks, time-critical priorities, and close collaboration with stakeholders who may be traveling or working remotely. You will be expected to operate independently while maintaining strong alignment with the Country Manager and leadership team.