Document Control, Specialist

About the Company

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

Job Scope

• To undertake document controlling for DayOne Thailand project, including tracking of authority submissions, consultants’ drawing issuance & version control, contractors’ technical submittals, by means of emails, ACC and/or other means approved by the Project Director.
• To assist with new vendors’ registration to DayOne system
• To manage invoicing & payment matters on the SAP and OA systems and coordinate with the associated parties (internally and externally) to ensure timely payment.
• To coordinate of flight and hotel booking as well as travel arrangements for Thailand office.
• To manage project administrative matters, such as meeting arrangements, consolidation of reports and meeting minutes writing.
• To manage the site utilities bills and site office matters.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Project Management, or a related field.
• Minimum 2–3 years of experience in project administration, document control, or a similar role.
• Familiar with document control processes, version control, and handling technical submissions.
• Experience working with systems such as SAP, OA, ACC, or other project/document management platforms.
• Strong coordination and administrative skills, with the ability to support project teams and external stakeholders.
• Good communication skills and ability to work independently with minimal supervision.
• Strong organizational skills, including maintaining records, preparing reports, and scheduling meetings.
• Ability to manage travel arrangements (flight, hotel, logistics) efficiently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented, reliable, and able to manage multiple tasks in a fast-paced environment.
• Experience in construction, engineering, or project-based environments is an advantage.