Project Coordinator I

Overview

At JBT Marel, what we do matters, we know that the contribution of our employees leads to the success of our business.

Our purpose is to transform the future of food; this guides our vision of being the global leader in food and beverage technology, by harnessing the full power of JBT Marel to partner with our customers and pioneer sustainable innovation.

Our values show who we are at our best. As we Create with Collaboration, Serve with Integrity, Grow with Excellence, and Advance with Innovation.

Job Summary:

Reporting to the Supervisor, Project Management Office, APAC, the Project Coordinator is responsible for supporting Project Manager on back-office administration across the Asia Pacific region.

Job Duties:

• Maintain and update project documentation, records, and databases to ensure accuracy and completeness.
• Support the Project Manager in creating and maintaining projects in the ERP system, including raising and maintaining purchase orders, tracking and following up on purchase order status, raising change order quotations, and updating total sales revenue from additional change order and update estimated cost at completion (EAC).
• Assist Sales/Project Managers in preparing and issuing Proforma Invoices and Tax Invoices according to project milestones.
• Update and monitor delivery schedules for equipment shipments, track shipment status, and coordinate with PM and internal team to ensure on-time delivery
• Understand global logistics processes and prepare basic shipping documentation (e.g., packing lists, commercial invoices, shipping instructions) in line with company and customer requirements.
• Coordinating with PM & MBU located in EU and USA on intercompany PO, Invoice and shipping activities.
• Weekly and Monthly reporting consolidation for PMO department.
• Adhoc as per assigned by Manager

Requirements:

• Bachelor’s degree in International Business, Business Administration, Logistics or related fields.
• Minimum 5 years of relevant working experience in Logistics / Shipping, Project Coordination or Sales Support / Order Processing.
• Strong practical experience in preparing shipping and export documentation (commercial invoices, packing lists, etc.) independently.
• Experience in industrial equipment, machinery, or similar industries is a plus (not mandatory).
• Solid understanding of shipping processes and documentation requirements.
• Strong organizational and time management skills.
• High attention to detail and accuracy in handling documents and data.
• Ability to manage multiple tasks and deadlines across different projects.
• Positive attitude and a can-do approach to handle complex processes.
• Experience in a multinational or regional role supporting multiple stakeholders is an advantage.
• Willingness to occasionally work beyond standard hours when urgent issues arise.
• Strong English skills, both written and verbal