Personal Assistant

Job Description

Main Roles and Responsibilities

• Calendar & Liaison: Coordinate with internal departments, external board members, alumni, and community stakeholders to manage appointments, minutes of the meeting follow up on agreements and ensure engagements run smoothly.
• Documentation & Research: Search, compile, and prepare high-level documents, speeches, or reference materials for the personal and professional use of the Director Emeritus.
• Meeting Support: Prepare documentation for meetings, special committees, or institutional events as assigned, and take minutes when required.
• Archiving & Filing: Maintain a comprehensive and confidential filing system for the Director Emeritus’s office, with a special focus on preserving historical school documents and institutional legacy.
• Event & Hospitality Coordination: Assist in organizing special school events, guest hosting, and ceremonial functions involving the Director Emeritus.
• Logistics Management: Manage travel arrangements, itineraries, and logistical requirements for both local and international engagements.
• Special Projects: Support administrative tasks linking the Emeritus office with HR, Public Relations, or the school’s Foundation, and perform other duties as assigned.

Minimum Qualifications & Experience

• Minimum educational qualification: At least a Bachelor’s Degree in any related field.
• Minimum no. of years of working experience: 5 years; preferably with working experience as an Executive Secretary, Personal Assistant, or handling high-level coordination in an educational/diplomatic environment or the Thai government.

Key Competencies

• Good command of English (Verbal and written communication skills)
• Computer Literacy (Microsoft Office Suite, Google Suits, cloud storage, and digital scheduling tools)
• Exceptional documentation, proofreading, and archiving skills
• Diplomacy & Protocol Awareness (High levels of tact and social etiquette when interacting with VIPs, board members, and long-standing community stakeholders)
• Planning & Organizing (Proactive calendar management and seamless logistical coordination)
• Attention to detail and strong organizational skills
• Interpersonal skills and ability to interact with high-profile guests and stakeholders
• Reliability, initiative, and high emotional intelligence (EQ)
• Absolute Loyalty & Integrity (Unwavering alignment with the Director Emeritus’s professional values and the school’s long-term vision)
• Strict Confidentiality & Discretion (Proven ability to handle highly sensitive institutional history, personal matters, and private correspondence with absolute privacy)
• Initiative & Resourcefulness (Anticipating needs before they arise and solving problems independently)
• Reliability & Dependability (Consistent follow-through on assignments with minimal supervision)
• Stress Tolerance (Maintaining composure and efficiency during high-profile school events or tight deadlines)

The post holder has an individual responsibility to safeguard and promote the health and safety and well-being of children and staff.

The conditions outlined in this job description/contract are in line with the CIS Code of Ethics and United Nations Convention on the Rights of the Child. All Bangkok Prep contracts adhere to relevant child protection legislation – such as the Child Protection Act of 2003 (Thailand) – and draw on key safeguarding guidance from the United Kingdom and internationally, including: the International Task Force on Child Protection's Final Report and Recommendations, Working Together to Safeguard Children, and Guidance for Safer Working Practice for Those Working with Children and Young People in Education Settings

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.