Accounts Payable Specialist

Responsibilities

• Review, verify, and process vendor invoices for accuracy, ensuring correct amounts, invoice numbers, and payment terms, and ensure compliance with company policies and proper authorization for invoice payments.
• Maintain positive relationships with vendors, address billing or payment discrepancies, resolve vendor inquiries in a timely and professional manner, and ensure timely payments to avoid late fees and disruptions in the supply chain.
• Reconcile accounts payable transactions by verifying data and reconciling vendor statements to company records; investigate and resolve discrepancies between supplier invoices and internal records.
• Prepare and process payments, including checks, wire transfers, and ACH payments, according to payment schedules, ensuring timely payments and accurate records.
• Record accounts payable transactions into the company’s accounting system (e.g., SAP, Oracle) in a timely and accurate manner and ensure proper coding of invoices to the correct cost centers and accounts.
• Assist with month-end and year-end closing by preparing accounts payable reports, providing reconciled statements and supporting documentation for auditors, and maintain accurate records of financial transactions while ensuring adherence to tax regulations (VAT and withholding tax) and internal control procedures.
• Monitor the overall accounts payable process to ensure costs are accurately tracked and reported in alignment with cost centers and assist in preparing internal reports for management related to accounts payable, vendor payment schedules, and cash flow projections.
• Assist with process improvements related to accounts payable procedures, including automation and system enhancements, and collaborate with internal departments (procurement, finance, etc.) to improve workflow efficiency.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Proven experience in accounts payable or a similar accounting role, preferably in a manufacturing or automotive parts industry.
• Strong understanding of accounting principles and financial reporting.
• Proficient in accounting software (e.g., SAP, Oracle) and Microsoft Office Suite (Excel, Word).
• High attention to detail and ability to handle large volumes of transactions accurately.
• Excellent organizational, problem-solving, and communication skills, with the ability to work independently and meet deadlines.
• Good command in English; Chinese will be an advantage.