Office Administrator - Phuket, Thailand

About the Company

Cobblestone Energy is an energy trading company specialising in the European Gas, Power and Emissions markets. Established in 2018, we combine analytics, data science and agile technology with a flat organisational structure that empowers team members with autonomy and ownership.

About the Role

We are hiring an Office Administrator to support our growing Phuket office. You will own day-to-day office operations, coordinate onboarding and travel logistics, support HR and finance administration, and maintain a well organised, high-functioning workplace. The role requires a proactive individual who can manage competing priorities with precision and professionalism.

Responsibilities

• Own office operations: facilities, maintenance, housekeeping, office supplies, catering and day-to-day workplace needs
• Manage local vendors and procurement, including basic contract coordination and cost control
• Support onboarding logistics for new joiners and visitors: travel arrangements, accommodation coordination, office access, equipment setup and inductions
• Maintain accurate office records and documentation, including HR administration support (employee documents, internal trackers, coordination with HR)
• Handle basic finance administration: invoice collection, purchase order support where applicable, petty cash and expense tracking
• Provide ad hoc administrative support to senior stakeholders, including scheduling, meeting coordination and confidential tasks when required

Qualifications

• Thai national, currently based in Phuket (or willing to relocate) and eligible to work in Thailand without sponsorship; independent work permit holders accepted
• Proven experience in office management, administration or operations support in a fast-paced environment
• Good working English (written and spoken) and native Thai
• Proficiency in Microsoft Office (especially Excel, Word, Outlook)
• Strong organisational skills, attention to detail and ability to manage competing priorities calmly
• High ownership mindset with a proactive, solution-oriented approach

Desirable

• Familiarity with Thai legal, HR and office administration processes, including company filings, visa/work permit coordination, Social Security and payroll tax administration, and office lease or landlord coordination
• Experience in managing budgets, expense tracking and cost analysis

Benefits

• Monthly base salary THB 65,000–85,000 (DOE) plus opportunity to join employee share scheme
• Comprehensive private health insurance (IPD, OPD & Dental)
• 15 working days paid annual leave and 15 public holidays
• Relocation support available for candidates relocating to Phuket
• Severance pay and Social Security as per Thai Labour Law

Additional Information

• Employment Type: Full-time & Permanent
• Working Days: Monday–Friday
• Probation Period: Up to 119 days (based on performance)
• Location: Phuket, Thailand — applicants must already be based in Thailand or willing to relocate