Document controller

About the Role

We are seeking a Document Controller / Commissioning Coordinator to support project documentation, technical submissions, and commissioning activities throughout the project lifecycle. This role is responsible for document management, submission coordination, approval tracking, commissioning documentation, and ensuring timely project closeout. The successful candidate will collaborate closely with project teams, consultants, contractors, and clients to ensure accurate, compliant, and efficient document control processes.

Key Responsibilities

• Manage and control project documents, drawings, and engineering submissions.
• Coordinate and track Material Approvals, RFIs, BIM documents, Layout Drawings, GA Drawings, and other technical submissions.
• Ensure all documents are submitted accurately and on schedule to clients and consultants.
• Maintain document registers, revision control, submission status, and approval tracking records.
• Coordinate Commissioning (Cx) documentation throughout all project phases.
• Track, monitor, and follow up on commissioning observations and comments to ensure timely closure.
• Coordinate with Project Engineers, BIM teams, Commissioning teams, contractors, consultants, and clients to fulfill documentation requirements.
• Manage document submissions through client portals and ensure compliance with approval procedures.
• Support Project Engineers with document preparation, coordination, and tracking activities.
• Attend project sites when required to understand project requirements and expedite documentation processes.
• Support project handover activities and final documentation closeout.

Requirements

• Bachelor's Degree in Engineering, Business Administration, Construction Management, or a related field.
• 1-5 years of experience in Document Control, Project Coordination, Engineering Administration, or related functions.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong document management, organization, and coordination skills.
• Familiarity with engineering drawings, technical documents, and project submission processes.
• Ability to manage multiple tasks, deadlines, and priorities effectively.
• Strong communication and interpersonal skills.
• Good command of English, both written and spoken.

Preferred Qualifications

• Experience in construction, HVAC, MEP, or engineering project environments.
• Familiarity with BIM documentation, RFIs, Material Approval processes, and commissioning documentation.
• Experience using document management systems and client submission portals.
• Knowledge of project handover and closeout documentation requirements.
• Experience coordinating with multidisciplinary project teams and external stakeholders.

Benefits

We are committed to offering competitive benefits programs for all of our employees and continuously enhancing our programs to support employee wellbeing and career growth.

• Retirement savings plan
• Health and life insurance
• Professional development and career advancement opportunities
• Employee Assistance Program (EAP)
• Annual health check-up and wellness initiatives