Senior Finance Manager - Budget and Planning

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:

Primarily based in Bangkok / MaeSot, occasionally required to travel to field offices. Senior Finance Manager will work under the direct supervision of Senior Finance Coordinator and will provide support to Finance and Program Teams on data compilation and consolidation for budget preparation, financial reporting, and training of staff.

He/she is responsible mainly for managing financial data for the budgeting and reporting function (grants and contracts) of Thailand Country Program to ensure timely and accurate financial report and, grant and operating budget preparation, treasury management.

The position is responsible for coordinating with respective teams to obtain and analyze information for budgeting, development of spending plan/forecast, project financial transactions, financial reporting and ensuring project budget and financial data management are reconcilable and provide meaningful usage and in compliance with rules and regulations, policies, and procedures.

Major Responsibilities:

I.Manage Data for Budgeting, Reporting, and Analysis:

• Prepare, analyze, revise, and maintain data for the country office Operating Budget, ensuring it is monitored effectively and efficiently on a timely basis.
• Gather and analyze information for the revision of all grant budget proposals, ensuring all budget line items are allowable, allocable, and reasonable per donor requirements.
• Work closely with program staff in preparing and/or revising grant budgets for new proposals or realignments, ensuring timely submission and adequate coverage of country operating and headquarters costs.
• Consolidate and update all grant pipeline information from Program and Finance departments monthly and propose/prepare budget revisions as necessary to ensure spending is carried out according to plan.
• Prepare monthly Budget versus Actual (BVA) reports in donor currency; review BVA spending plans and analyze BVA reports to ensure maximum utilization of budgeted amounts and provide relevant inputs/recommendations to budget holders for realignment as required.
• Draft donor financial reports and fund requests for review by the Deputy Director Finance, ensuring timely preparation and submission; monitor and maintain reporting schedules accordingly.
• Prepare and submit statutory/regulatory reports required by relevant government ministries in a timely and accurate manner, ensuring compliance with local reporting requirements.
• Prepare other finance-related reports as required by donors on an ad-hoc basis, ensuring accuracy and alignment with donor-specific formats and timelines.
• Prepare monthly field expense reports, analyzing the use of unrestricted funding versus approved allocations.
• Draft the timesheet planning worksheet and distribute it to country office supervisors, ensuring cost allocations are allowable, allocable, and reasonable per donor requirements.
• Develop and prepare templates for data compilation and consolidation.

II.Training:

• Provide training and support to country office program and operational staff on the use of templates for budget proposals, revisions, pipeline, and spending plan reports.

III.Other Responsibilities:

• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist with the internal and external audit when required.
• Review payment submissions to ensure compliance with IRC policies and donor regulations, including allowable expenses, correct charge codes, accurate calculations, and complete supporting documentation.

Integra System / General Ledger and Budget Ledger Processing:

• Upload entries of Integra accounting system changes, including chart of accounts, coding, exchange rates, and transactions.
• Review office accounting transactions prior to upload, ensuring Integra system uploads proceed on time for monthly close.
• Ensure a backup and retention procedure is in place and followed for all Integra master files, saved on the network drive.
• Review and analyze monthly financial data/spreadsheets submitted by offices prior to uploading into Integra and Microsoft Dynamics 365, identify discrepancies, and provide corrective feedback to Finance staff by email.
• Assist in cost allocation and data mapping process
• Perform other duties, as appropriate or requested

Key Working Relationships:

• Position Reports to: Senior Finance Coordinator