Executive Assistant to Head of College

About the Role

The Executive Assistant to the Head of College provides comprehensive executive, administrative, and operational support to the Head of College at Dulwich College International School Bangkok. The role enables effective leadership and day-to-day management of the College by managing complex schedules, travel, correspondence, meetings, expenses and key administrative processes, and by building strong relationships across academic and operational teams. This is an onsite, full-time position.

Responsibilities

• Executive support and administration: Provide proactive, high-level executive and administrative support; manage the Head of College's complex calendar, appointments and meetings; prepare and coordinate correspondence, reports, presentations, briefing papers and other documentation; coordinate meetings including agendas, minute taking, action tracking and follow-up; manage domestic and international expense claims and travel arrangements (flights, accommodation, visas, itineraries, transportation) in accordance with EiM Travel and Expenses Policy; maintain confidential records and information with discretion; support annual review of Staff, Student and Parents Handbook; act as gatekeeper to protect the Head of College's time.
• Communication and stakeholder management: Act as key point of contact for staff, parents, students, governors, Education in Motion colleagues and external stakeholders; build relationships across academic and operational teams to facilitate communication and problem-solving; serve as central liaison between departments to ensure timely coordination of information and actions; liaise with the Dulwich College International and Education in Motion network to share best practice and align administrative processes.
• School operations: Provide reception coverage during peak periods (student drop-off/pick-up), ensuring a welcoming professional experience; support attendance management processes including monitoring late arrivals/absences, ensuring registers are completed and following up per College procedures; work with teams to address issues affecting student, parent or staff experience; assist with operational projects and initiatives to improve College systems and services.
• Recruitment and HR support: Support HR with recruitment administration including interview scheduling, candidate communications, reference collection and onboarding coordination; assist with planning recruitment events, candidate visits and induction activities; support administrative processes related to staff appointments and other HR initiatives as required.
• Education in Motion and visitor coordination: Lead planning and coordination of visits from Education in Motion representatives, Dulwich College International colleagues, governors and VIP visitors; develop and manage detailed visit programmes and itineraries; act as primary administrative contact for visiting parties, ensuring logistical, operational and hospitality requirements are met.
• Event and project coordination: Coordinate and support College events, leadership meetings, workshops and conferences led by the Head of College; manage event logistics including scheduling, venue arrangements, communications, documentation, hospitality and on-site support; provide project coordination support for College-wide initiatives, monitoring timelines, actions and deliverables.
• Professional contribution: Promote and uphold the values, vision and standards of Dulwich College Bangkok; demonstrate exceptional professionalism, judgement and discretion when handling sensitive matters; contribute to a collaborative, service-oriented culture across the College.

Qualifications

• Proven experience as an Executive Assistant, Senior Administrator, Chief Executive Assistant or similar role supporting senior leaders.
• Experience managing complex calendars, travel arrangements and expense processes.
• Exceptional organisation, discretion and relationship management.