Account Payable

About the Role

Account Payable at Fischer & Partners Co., Ltd. Onsite, Full-time.

Responsibilities

• Receive, verify, and process invoices from vendors and suppliers; ensure accuracy of invoices, including matching purchase orders (POs) and delivery receipts (three-way match).
• Check and verify employee expenses to ensure they align with company policies and are properly coded to the correct accounts.
• Process payment requests and ensure proper approval is obtained before payment; prepare and execute timely payments to vendors via cheques or electronic transfers according to SOP and agreed terms.
• Maintain accurate vendor records, including contact information, payment terms, and banking details.
• Respond to vendor inquiries regarding payments, discrepancies, or other account-related issues.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted; ensure accurate posting of payment transactions in the accounting system.
• Assist in month-end and year-end closing procedures, ensuring AP accounts are reconciled and up-to-date; provide necessary information for audit purposes.
• Prepare regular AP aging reports and assist in the preparation of financial statements; monitor outstanding payables to ensure timely payment and avoid disruptions.
• Prepare necessary documentation for tax authorities and ensure timely filing, including e-Tax submission forms and receipts; assist with tax filings such as corporate income tax, WHT, VAT, and PP.36.
• Ensure compliance with company policies and accounting standards; implement and maintain effective internal controls for accounts payable processes to minimize risk of fraud or error.

Other Accounting Tasks (Beyond AP)

• Accounts Receivable (AR): manage collections, prepare and send invoices to customers, monitor overdue balances, and follow up on outstanding payments.
• Reconcile bank accounts by comparing bank statements with internal financial records.
• Assist in maintenance of the general ledger by posting journal entries and ensuring accurate recording in appropriate accounts.

Qualifications

• Male or Female.
• A degree in accounting, finance, or a related field is typically required.
• Proficiency in accounting software (e.g., QuickBooks, ERP program, or similar tools).
• Microsoft Office proficiency, particularly Excel (pivot tables, VLOOKUP, etc.).
• A strong ability to catch errors and discrepancies in financial data; attention to detail.
• Effective communication with vendors, team members, and management; able to communicate in English (both written and spoken).
• Ability to prioritize tasks, meet deadlines, maintain accurate records, multi-task, and work under pressure.
• Familiarity with accounting standards, policies, and regulations; comfortable working in a small firm undergoing transformation; teamwork and stakeholder relationships at all levels.