Office Administrator

Description

MDD provides niche forensic accounting services to clients mainly in the insurance and legal industries and our Bangkok office is looking for an Administration all rounder to join our team.
Our Bangkok office is small; with two Accounting professionals so this role will suit someone who is comfortable working a very diverse role in a small-knit team.

Key Responsibilities

• Manage purchasing activities, office supplies inventory and vendor relationships.
• Oversee the day-to-day operation of the Bangkok office and coordinate closely with Singapore Office to ensure smooth business operations.
• Maintain a high level of professionalism, attention to detail and operational efficiency.
• Coordinate a travel arrangement, including transportation, and restaurant bookings.
• Provide administrative support to stakeholders and team members on assigned tasks.
• Assist with preparation of event and seminar materials, merchandise management, and client communication.
• Manage and maintain company documents in compliance with Thai cooperate and regulatory requirements.
• Ensure document accuracy, consistency and proper record and tracking.
• Coordinate with the Singapore Finance team on billing process, invoice issuance payment collection and invoice follow up.
• Support stamp duty submissions and related document.
• Manage petty cash and expense reimbursement.
• Timesheet and expenses report.
• Provide basic IT support and troubleshooting assistance for office equipment and device.
• Helping to plan and organise client events, such as coordinating with the venue and catering.
• Review invitation and follow up with registrants.
• Prepare, manage and purchase of merchandise.
• Assist in presentation preparation as needed.
• Handle client enquiries.
• Maintain client contact database.
• Assist in external marketing requirement as requested (Ciarb treasury duties).

Skills, Knowledge & Expertise

• Several years work experience in general administration, accounting support and/or marketing.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities effectively.
• Strong command of both written and spoken English and Thai at a business-professional level.
• Excellent communication and coordination skills, with the ability to build effective relationships with internal and external stakeholders.
• Ability to work independently with a proactive and solution-oriented mindset.
• Results-driven with strong time management skills and a focus on operational efficiency.
• Comfortable working in a small team environment and collaborating across functions.
• Proficient in Microsoft Office applications (Excel, Outlook, Teams, and PowerPoint).

Why MDD

MDD provides a market competitive base salary, participation in the discretionary bonus plan and a benefits package which includes private medical insurance, life and long term disability insurance as well as 18 days annual leave on commencement.