Executive Assistance/Secretariat Team Leader 2

Job Purposes

Manage and implement policy and direction development for the operations of secretaries under responsibility, including liaison and coordination with internal and external organization in accumulating information and documents, making appointments for the executives, along with managing cost and supply disbursement to support the operations effectively aligning with organization’s goals, objectives, and policies

Key Roles and Responsibilities

• Establish and maintain standardized project management frameworks, templates, and KPIs across business units.
• Monitor the corporate project portfolio to ensure initiatives stay within scope, meet deadlines, and align with budgeted capital expenditures (CAPEX) and operating expenses (OPEX).
• Act as the central connector between operational project teams and the Finance department to ensure accurate cost-tracking and resource allocation.
• Develop and maintain consolidated management dashboards highlighting project health, financial variances, and business unit performance for the Head of ESD.
• Manage agendas, prioritize critical issues, and follow up on action items assigned by the Head of ESD to various department heads.
• Act as the primary point of contact for the Head of ESD's office. Strategically manage, prioritize, and optimize the Head of ESD's complex calendar, filtering meeting requests and resolving scheduling conflicts proactively.
• Coordinate high-level executive meetings, Steering Committee sessions, and Board preparation. Draft comprehensive agendas, record highly precise minutes, and systematically track post-meeting action items to ensure execution.
• Manage incoming and outgoing executive correspondence. Draft, proofread, and format formal memos, business letters, and official company documentation on behalf of the Head of ESD.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• 5+ years of experience working in a corporate PMO environment, or Secretary who can perform PMO role in Finance and Accounting would be advantage.
• Proficiency in MS office especially in Power Point and Excel.
• Good command in English skills.
• Able to drive a car and able to visit Central Pattana department stores throughout Thailand (as required)